Establishing Travel Expense Sharing Methods Option A: The simplest option is for one person to use a credit card for all bookings and reservations. This allows the group to book accommodations together and makes things easier. Depending on the size of the group, you may qualify for group discounts if you book together. Option B: Another option is for each person to individually book their portion of the trip. This requires more patience and work as you need to ensure everything is arranged correctly. Option C: Each person is responsible for one aspect of the travel, whether it’s food, transportation, accommodation, or tours. At the end of the trip, each group can add up the travel expenses and balance as needed. This could be as simple as one person paying all expenses and others reimbursing them later. Other ideas: Each person is responsible for something (food, transportation, accommodation, etc.) or sharing everything (possibly setting up a PayPal or Venmo account for this).
Plan Activities with Age Consideration When narrowing down travel activities, remember the ages of all team members. Elderly grandparents may need more rest time or have mobility issues. Young children need snacks, play/rest time for naps, and their meal times may differ. Plan a variety of activities suitable for different age groups, but try not to over-schedule. It’s recommended to plan only one activity or excursion per day, then allocate the rest of the day for meal times and relaxation. This applies not only to resort stays but also to city travels. For long-distance travel, ensure to account for some downtime. Try to stay at each location for at least three nights to minimize the stress of moving and traveling.
